Norton PTA Board Positions

Please review the Norton PTA board positions and responsibilities listed.  There is training for all roles and mentorship from the Allen ISD Council of PTAs as well as from current Norton PTA board members. We would love for you to join our team.

  

OFFICERS

 

President

• Oversees and coordinates the work of an executive board to run a PTA effectively.

• Presides at PTA board and association meetings.

• Serves as the official contact, communicator, and representative of a PTA.

• Designated as an authorized signer for PTA checks, contracts, and authorizations for payment.

• Serves as ex-officio member of all committees except the nominating committee.

• Works with other PTA leaders to connect families, school, and community to support student success.

 

First Vice President

• Oversees and coordinates standing committee chairs in cooperation with the President. 

• Oversees the ordering process of all PTA administrative supplies and special equipment including, but not limited to, copy/colored paper, office supplies, and storage supplies. 

• Oversees the ordering process of items ordered for the school that are paid for by the PTA. Additional duties include labeling and distributing all items to the staff. 

• Maintains a complete and up-to-date list of all items purchased to be handed over to the Secretary for tracking. 

• Works with the school administration and the board to set dates for PTA programs and events. 

• Maintains and updates the PTA calendar and informs the school administration and board of any changes. 

 

VP of Programs

• Researches, coordinates, and publicizes events and programs to be presented to students and parents. Programs will support PTA goals and will include PTA meetings and special parent meetings. 

• Coordinates efforts with chairs of subcommittees that can include Spelling Bee, Spring Carnival, Arts in Education, and Red Ribbon Week. 

 

VP of Membership

• Responsible for all campaigns for membership to the Norton PTA. 

• Collects and accounts for all dues and gives the dues to the Treasurer for deposit. 

• Maintains membership records as needed by the Secretary’s permanent file, the Parliamentarian, and the Treasurer to be sent to the Texas PTA. 

• Serves as Chair of the Life Member Committee. 

 

VP of Ways & Means

• Plans and supervises all money-making activities approved by the Norton PTA, necessary for financing the work of this PTA. 

• Prepares, along with the Budget & Finance Committee (which is chaired by the Treasurer), a budget to be presented and adopted annually at the regular membership meeting in May. 

 

Secretary

• Takes minutes at board and membership meetings.

• Co-signs formal papers with president: authorizations for payment, resolutions, and formal letters.

• Handles PTA correspondence as directed by the president.

• Maintains and preserves all PTA records and important documents to pass on at the end of the term.

 

Treasurer

• Maintains permanent records to track unit funds and financial transactions.

• Chairs budget committee and prepares annual budget for adoption by the PTA.

• Pays all PTA bills as authorized by board or membership.

• Prepares reports for every board and membership meeting and an annual financial report.

• Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates.

 

Parliamentarian 

• Maintains copies of current governing documents - bylaws, standing rules, policies, and parliamentary authority.

• Provides guidance to members and board members on issues outlined in governing documents.

• Ensure the PTA meets all requirements of the Standards of Continuing Affiliation.

• Advises the president on points of parliamentary procedure.

• Maintains a position of impartiality and does not make motions, enter debate or vote. 

STANDING COMMITTEE CHAIRS

 

Communications

• Inform executive board members, membership, and the community at large (local media) of events and programs, as well as business conducted by the PTA.

• Prepare bi-weekly school e-newsletter, including collecting and editing content blurbs from PTA event/program planners and working with school staff on distribution.

• Maintain and update the PTA Facebook page and any other social media pages.

• Publish information on events and programs to be presented to students and parents.

• Coordinate and manage Communications subcommittees such as Website Committee.

 

Environmental

• Promote environmental awareness in collaboration with school administration and faculty.

• Prepare City of Allen Wasteworks Grant application, coordinate International Walk/Bike to School Day, and manage other environmental programs, as needed.

 

Hospitality

• Invite and welcome members to events and programs.

• Provide and/or coordinate refreshments for PTA meetings and events.

• Plan and coordinate the Back to the Castle and Holiday luncheons for Norton faculty and staff.

• Coordinate and manage Hospitality subcommittees such as Fall Family Event, Staff Appreciation & Love Cart, Veterans Day Celebration, Kindergarten Social, and Sixth Grade Celebration & Shout Outs.

 

Legislative Action/Council Rep 

• Attends all general Allen ISD Council of PTAs meetings, reports Council activities to Norton PTA Board, and participates in activities as requested by the Council. 

• Keeps the PTA membership aware of the legislative process, informed of pending legislative action, and apprised of local school board issues. 

• Involves Norton PTA members and other appropriate persons in the Legislative Action Program. 

• Works as liaison with Norton Elementary Counselor for Care for Kids Program.

 

Volunteer Services

• Coordinate all volunteers for PTA/school events, including working with school staff on needs such as copy room, laminating, and library.

• Coordinate and manage Volunteer Services subcommittees such as Room Parent Coordinator.

SUBCOMMITTEES 

Allen Eagle Run

• Promotes participation of the Norton community in the Allen Eagle Run in collaboration with the Foundation for Allen Schools 

Arts in Education 

• Coordinates art enrichment activities through programs, speakers, assemblies, and/or small group presentations. 

• Coordinates local participation in the National PTA’s Reflections Art Program. 

• Publicizes and explains the National PTA Reflections event. Encourages Norton families to have their children participate in Reflections.  

• Collects Reflections entries and arranges for judging and delivery of winning entries to the next level of judging. 

• Arranges for recognition of Reflections participants.  

Auction 

• Coordinates an online auction to benefit the Norton PTA. 

• Solicits donations for items to be included in the auction.  

Fall Family Event

• Coordinates an event at the beginning of the school year to welcome all Norton families back to school. 

• Provides helpful information about the school, PTA, and community. 

• Ensures that all applicable city and health permits are in place. This includes but is not limited to permits related to food or the outdoor set-up of entertainment equipment, such as bounce houses and climbing walls.  

Book Fair Fall/Spring

• Coordinates and staffs a fall and spring book fair. 

• Works with the faculty on the selection of books and materials for purchase.  

Classroom T-Shirts

• Oversees the ordering process and coordinates the distribution of classroom t-shirts. 

• Consults with the Principal and staff on design and color options before placing orders.  

Kindergarten Ice Cream Social  

• Plans a summer social for incoming Norton kindergarteners and their families. 

Love Cart

• Coordinates Love Cart throughout the year that delivers edible treats to teachers and staff throughout the year.  

Membership Committee

• Assists Vice President Membership with planning and promoting Norton PTA membership campaigns. 
  

Norton Dad’s Club

• Coordinates fun family events throughout the year, and helps, as needed, with special events. 

• Coordinates with the school counselor in recruiting for and managing the WATCH D.O.G.S. program.  

Programs Committee   

• Assists Vice President of Programs with planning and promoting Norton PTA programs. 

Red Ribbon Week

• Promotes a safe, healthy learning environment for all children. 

• Plans and promotes Red Ribbon Week and other safety programs.  

Room Parents

• Acts as liaison between the room parents and the executive board. 

• Provides orientation and training to all room parents (and party coordinators) regarding class parties, teacher favorites and special events at the grade levels.  

School Supplies

• Oversees the ordering process and coordinates the distribution of school supply packs at the beginning of the school year to the respective classrooms. 

• Works with Norton staff to ensure all orders were received.  

Sixth Grade Graduation

• Works in conjunction with the 6th grade teachers to oversee the organization and planning of the Sixth Grade Graduation events.  

Sixth Grade Shout Out Program

• Coordinates the gathering and publishing of Sixth Grade Shout Outs. 

Spelling Bee

• Coordinates a spelling bee for the student body at Norton using materials provided by the Scripps National Spelling Bee.  

Spring Carnival 

• Coordinates a committee to complete all activities related to the Spring Carnival including solicitation of donated items, ticket sales, publicity items, and any other activities needed to make the event a success. 

• Ensures that all applicable city and health permits are in place. This includes but is not limited to permits related to food or the outdoor set-up of entertainment equipment, such as bounce houses and climbing walls.  

Spirit Gear

• Provide design ideas and coordinates with vendors to provide Norton spirit wear and items to sell online and at events throughout the school year.  

Staff Appreciation

• Organizes events and a luncheon to show appreciation for the faculty and staff during “Staff Appreciation Week.”  

Veterans Day 

• Coordinates a school-wide celebration on or near Veterans Day, to which family members of staff and students are invited to participate in a parade and reception in their honor.  

Ways & Means Committee   

• Assists Vice President Ways & Means with all aspects of fundraising activities, including planning and promoting family fundraisers, community sponsorships, Spirit Nights, and Spirit Items 

Website

• Works with the Communications/Publicity Chair to update information on the PTA website.