President

• Oversees and coordinates the work of an executive board to run a PTA effectively.

• Presides at PTA board and association meetings.

• Serves as the official contact, communicator, and representative of a PTA.

• Designated as an authorized signer for PTA checks, contracts, and authorizations for payment.

• Serves as ex-officio member of all committees except the nominating committee.

• Works with other PTA leaders to connect families, school, and community to support student success. 

First Vice President

• Oversees and coordinates standing committee chairs in cooperation with the President. 

• Oversees the ordering process of all PTA administrative supplies and special equipment including, but not limited to, copy/colored paper, office supplies, and storage supplies. 

• Oversees the ordering process of items ordered for the school that are paid for by the PTA. Additional duties include labeling and distributing all items to the staff. 

• Maintains a complete and up-to-date list of all items purchased to be handed over to the Secretary for tracking. 

• Works with the school administration and the board to set dates for PTA programs and events. 

• Maintains and updates the PTA calendar and informs the school administration and board of any changes.  

VP of Programs

• Researches, coordinates, and publicizes events and programs to be presented to students and parents. Programs will support PTA goals and will include PTA meetings and special parent meetings. 

• Oversees a handful of subcommittee chairs including, Spelling Bee, Spring Carnival, Arts in Education, and Red Ribbon Week.  

VP of Membership

• Responsible for any membership campaign for the Norton PTA. 

• Collects membership dues and transfers to the Treasurer for deposit. 

• Maintains membership records as needed by the Secretary’s permanent file, the Parliamentarian, and the Treasurer.

• Responsible to submit a report of the Norton PTA membership roster to the Texas PTA.
• May submit membership details required to earn Texas PTA membership awards/badges.

• Serves as Chair of the Life Member Committee.  

VP of Ways & Means

• Plans and supervises all money-making activities (fundraisers) approved by the Norton PTA, necessary for financing the work of this PTA. 

• Prepares, along with the Budget & Finance Committee (which is chaired by the Treasurer), a budget to be presented and adopted annually at the regular membership meeting in May. 

Secretary

• Takes meeting minutes at monthly board meetings and (4) general membership meetings.

• Co-signs formal papers with president: authorizations for payment, resolutions, and formal letters.

• Handles PTA correspondence as directed by the president.

• Tracks and coordinates board member training courses, ethics agreements, and plans of work.

• Maintains and preserves all PTA records and important documents to pass on at the end of the term.

Treasurer

• Maintains permanent records to track unit funds and financial transactions.

• Chairs budget committee and prepares annual budget for adoption by the PTA.

• Pays all PTA bills as authorized by board or membership.

• Prepares reports for every board and membership meeting and an annual financial report.

• Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates. 

Parliamentarian 

• Maintains copies of current governing documents - bylaws, standing rules, policies, and parliamentary authority.

• Provides guidance to members and board members on issues outlined in governing documents.

• Ensure the PTA meets all requirements of the Standards of Continuing Affiliation.

• Advises the president on points of parliamentary procedure.

• Maintains a position of impartiality and does not make motions, enter debate or vote. 

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STANDING COMMITTEE CHAIRS 

(report to executive board & oversee sub-committee chairs)

 

Communications

• Inform executive board members, membership, and the community at large (local media) of events and programs, as well as business conducted by the PTA.

• Provide newsletter content for the weekly Norton newsletter including collecting and editing content blurbs from PTA event/program chairs.

• Maintain and update the PTA Social Media accounts.

• Oversee the Website Coordinator.

Environmental

• Promote environmental awareness in collaboration with school administration and faculty.

• Prepare City of Allen Wasteworks Grant application.

• Coordinate the Walk & Bike to School Day.

Hospitality

• Invite and welcomes members to events and programs.

• Provide and/or coordinates refreshments for PTA meetings and events on occasion.

• Plan and coordinate two staff luncheons. One in August the day of Back to the Castle and one in December.

• Oversee the Hospitality subcommittee chairs such as Fall Family Event, Staff Appreciation, Love Cart, Veterans Day Celebration, Kindergarten Social, and Sixth Grade Celebration & Shout Outs.

Council Delegate to the Allen ISD Council of PTAs

• Attends monthly Allen ISD Council of PTAs meetings on behalf of Norton PTA, reports back Council activities to the Norton PTA Board, and may participate in activities as requested by the Council. 

• Keeps the PTA membership aware of the legislative process, informed of pending legislative action, and apprised of local school board issues. 

• Involves Norton PTA members and other appropriate persons in the Legislative Action Program. 

• Works as liaison with Norton Elementary Counselor for Care for Kids Program.

Volunteer Services

• Coordinates volunteers for PTA/school programs using signup.com to create signup sheets and sends the signups to the Norton Office before events.

• Coordinates volunteers for copy room, to laminate, aide in the library, aide in the cafeteria.

• Oversees the Room Parent Coordinator and assists as needed.

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SUB-COMMITTEE CHAIRS  

(report to standing committee chairs)

 

Allen Eagle Run

• Promotes participation in the Allen Eagle Run to the Norton community in collaboration with the Foundation for Allen Schools. 

Arts in Education 

• Coordinates art enrichment activities through programs, speakers, assemblies, and/or small group presentations. 

• Coordinates local participation in the National PTA’s Reflections Art Program. 

• Publicizes and explains the National PTA Reflections event. Encourages Norton families to have their children participate in Reflections.  

• Collects Reflections entries and arranges for judging and delivery of winning entries to the next level of judging. 

• Arranges for recognition of Reflections participants.  

Auction 

• Coordinates one or two online auction(s) to benefit the Norton PTA. Our fall auction offers our Norton street signs for bid. Our Spring auction offers experiences for bid.

Fall Festival

• Coordinates an event at the beginning of the school year to welcome all Norton families back to school. 

• Provides helpful information about the school, PTA, and community. 

• Ensures that all applicable city and health permits are in place. This includes but is not limited to permits related to food or the outdoor set-up of entertainment equipment, such as bounce houses and climbing walls.  

Book Fair 

• Coordinates a week long Scholastic book fair.

• Works with the faculty on the selection of books and materials for purchase.    

Kindergarten Ice Cream Social  

• Plans a summer social for incoming Norton kindergarteners and their families. Typically a play date at the Watters Crossing Park with popsicles.

Love Cart

• Coordinates (4) Love Carts throughout the year that delivers snacks/drinks to our Norton staff. 

Membership Committee

• Assists Vice President Membership with planning and promoting Norton PTA membership campaigns. 
  

Norton Dad’s Club

• Coordinates fun family events throughout the year, and helps, as needed, with special events. 

• Coordinates with the school counselor in recruiting for and managing the WATCH D.O.G.S. program.  

Programs Committee   

• Assists Vice President of Programs with planning and promoting Norton PTA programs. 

Red Ribbon Week

• Plans and promotes Red Ribbon Week in coordination with Allen ISD. Wraps trees with red ribbons. May include planning a safety program if budgeted.

Room Parent Coordinator

• Acts as liaison between the room parents and the executive board. 

• Provides orientation and training to all room parents (and party coordinators) regarding class parties, teacher favorites and special events at the grade levels.  

School Supplies

• Works with Norton faculty to create supply lists for each grade level and submits the lists to the supply company.

• Coordinates the school supply ordering process for Norton families and if necessary the distribution of the school supply kits. The kits typically ship direct to home and the students bring to school for back to the castle night.

Sixth Grade Graduation

• Works in conjunction with the 6th grade teachers to oversee the organization and planning of the Sixth Grade Graduation events.  

Sixth Grade Shout-Outs

• Coordinates the gathering and publishing of Sixth Grade Shout Outs. 

Spelling Bee

• Coordinates a spelling bee for the student body at Norton using materials provided by the Scripps National Spelling Bee.   

Spirit Gear

• Provide clothing design ideas and coordinates with our vendor to provide Norton spirit wear and items to sell online and deliver through the fall and winter.

Staff Appreciation

• Organizes events and a luncheon for the faculty and staff during “Staff Appreciation Week” in May.

Veterans Day 

• Coordinates with the Norton administration on the annual Norton Veterans Day celebration, to which family members of staff and students are invited to participate in a parade and reception in their honor. This includes planning a catered breakfast buffet, coordinating volunteers for the setup/cleanup, and coordinating volunteers to serve guests.  

Ways & Means Committee   

• Assists VP Ways & Means with all aspects of fundraising activities, including planning and promoting PTA fundraisers, Community Sponsorships, Spirit Nights.

Website

• Manages the Norton PTA website. 

EXECUTIVE BOARD overview

The executive board of this PTA is composed of the Officers, Standing Committee chairs, Principal, and Faculty Rep. The officers include the President, 1st VP Aide to President, VP Programs, VP Ways & Means, VP Membership, Secretary, Treasurer, and Parliamentarian. The election of the next years officers is conducted every March. Standing committee chairs are appointed by the new board at their first meeting (within 30 days of election). 

ELIGIBILITY